PCY HR & Payroll — Precious Cabana Ynna

👥 HR Dashboard

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201 Files

—

— active

Not Linked to a Login

—

no Firebase Auth account

Govt. Enrollment Gaps

—

missing SSS / PHIC / HDMF

Legacy Records

—

not yet made into 201 files

✅ Phase 1 Setup Checklist

🏢 Headcount by Department

Department	Active	Separated	Payroll Groups

⚠️ Government Enrollment Gaps

Staff with an agency switched off. A gap is fine if it is deliberate — write the reason in the Remarks box so payroll does not look like a mistake later.

Employee	SSS	PhilHealth	Pag-IBIG	Remarks

🗂️ 201 Files

The employee master file. Records are separated, never deleted — the history stays auditable.

Emp. No.	Name	Position	Department	Status	Group	Rate	Govt.	Login	Actions

Showing 0 record(s).

➕ New 201 File

Create the employee master record.

Identity & Employment

Employee No. *

Full Name *

Position *

Department *

Employment Status

Payroll Group (register sheet)

Date Hired *

Date Regularized

Linked Login (Firebase Auth)

Compensation

💡

Daily-rate is PCY's default. Basic pay = days worked × daily rate; COLA = days worked × COLA per day. Monthly is available for managers. These are snapshots taken at payroll time — changing a rate here never rewrites a payslip that was already issued.

Pay Type

Basic Rate (₱) *

COLA per Day (₱)

RATA / Fixed Allowance (₱)

Government IDs

SSS No.

PhilHealth No.

Pag-IBIG No.

TIN

Government Enrollment

Switch OFF an agency only when the employee genuinely has no deduction for it, and say why in Remarks. Payroll will compute ₱0 for any agency switched off.

Enrolled in SSS

Enrolled in PhilHealth

Enrolled in Pag-IBIG

Enrollment Remarks

Contact & Emergency

Mobile

Address

Emergency Contact Name

Relationship

Emergency Mobile

Separation

Currently employed (active)

Separation Date (leave blank if active)

📥 Legacy Employee Records

Records already in the Bookkeeping module's Payroll tab (collection employees).

⚠️

This screen is read-only. HR never writes to these records — Bookkeeping's Payroll tab still uses them and a different shape would break it. Use Create 201 File to copy the details across into a fresh HR record; the original is left untouched.

Legacy ID	Name	Position	Department	Basic Salary	Type	201 File?

👤 My 201 File

Your own employee record. To correct anything here, tell HR or the Finance Manager.

🔑 Roles & Access

Who can do what inside HR & Payroll.

ℹ️

HR uses its own set of roles so payroll duties can be split three ways (prepare → check → approve). Each person's HR role is worked out in this order: (1) the Firebase custom claim hrRole, (2) the hrRole field you set below, (3) a cautious guess from their existing suite role. Setting it below is enough for this app; the security rules can only see the custom claim, so run scripts/set-hr-claims.js before the HR rules are published.

HR Roles & What They Can Do

HR Role	Who	Phase 1 capabilities	Later phases
👑 admin	Atty. Torres	Everything: create/edit/separate 201 files, edit HR settings and rate tables, assign HR roles	Approves payroll runs (3rd signature)
💼 finance	Miralyn Torres	Create/edit 201 files, view everything, view settings	Checks payroll runs (2nd signature), staff ledgers
🧭 ops	Albaya Salik	Read all 201 files	Approves leave/OT, shift schedules, attendance review
🧮 payroll_clerk	Farhana Ampuan	Read all 201 files	Prepares draft payroll runs (1st signature), attendance corrections
👤 staff	Everyone else	Read own 201 file only	Clock in/out, file leave/OT, view own payslips

Assign HR Roles

⚠️

Suite roles (owner / manager / bookkeeper / staff) are not changed here — this only adds an hrRole field. Both Miralyn and Albaya are manager in the suite, so HR cannot tell finance from ops by itself: set them explicitly.

Name	Email	Suite Role	HR Role (in effect)	Source	Set HR Role

⚙️ HR Settings

Rates and policies live here as data, so a yearly government table change never needs the app rebuilt.

🏛️ Statutory Rate Tables

🚫

These are deliberately empty. SSS, PhilHealth, Pag-IBIG and BIR tables have not been filled in — they must come from the current official circulars, not from memory. Payroll (Phase 4) will refuse to compute until Rates Verified is switched on below. Paste each verified table as JSON.

Rates Verified?

Yes — tables below are official and current

Source / Circular Reference

Effective Date

SSS Contribution Table — empty

PhilHealth Rate — empty

Pag-IBIG Rate — empty

BIR Withholding Table (semi-monthly) — empty

📐 Premium Multipliers

⚠️

Also left blank on purpose. The architecture note suggests the usual DOLE multipliers (shown as greyed hints) but they must be confirmed against the latest DOLE issuance before you type them in.

Overtime (regular day)

Rest Day

Regular Holiday

Special Holiday

Night Differential

Rest Day falling on a Regular Holiday

🏝️ PCY Payroll Policy

House rules taken from PCY's actual payroll register — safe to set now.

COLA per Day Worked (₱)

Grace Period (minutes)

Night Diff. Starts

Night Diff. Ends

Cutoff 1 — from day

Cutoff 1 — to day

Cutoff 2 — from day

Cutoff 2 — to day

Store Account Cap (% of expected net pay)

Monthly-paid Divisor (days/year)

13th Month Basis

Departments (one per line)

Payroll Groups / Register Sheets (one per line)

🔒

Not available for your role

Ask the owner to grant you the right HR role.